---
title: "Configuring QCD Letter Tool in the Dock"
slug: "configure-the-qcd-letter-tool-in-the-dock"
updated: 2025-02-05T17:12:35Z
published: 2025-02-05T17:12:35Z
canonical: "help.iobeya.com/configure-the-qcd-letter-tool-in-the-dock"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.iobeya.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Configuring QCD Letter Tool in the Dock

Configuring the QCD letter tool allows you to customize it to meet your specific needs for action tracking. You can configure this in the dock.

In this article, discover how to customize the letter tool in the dock.

> [!WARNING]
> Warning:
> 
> Only Room administrator can access the items described in this article.

To configure the QCD letter tool in the dock:

1. Click the **Pen icon** to edit the dock.

The Edit dock screen is displayed and allows to edit the letter.
2. Select the letter tool you want to customize or click the **+Add an element** to configure a new letter tool.

![QCD - paramétrage outil lettre](https://cdn.document360.io/e61a3dcb-bae0-4a4f-820c-85b0f6ef7f3c/Images/Documentation/QCD%20-%20param%C3%A9trage%20outil%20lettre.png)

During the configuration, you can adjust:
  - common properties for all tools:
    - **name in the dock**: allows to set the title of the tool in the dock..
    - **color**: determines the color and appearance of the letter and its associated elements for better visual identification.
  - settings specific to the QCD letter:
    - **letter**: allows to specify the character to be displayed in the middle of the rings.

> [!NOTE]
> Note:
> 
> You can insert emoticons with:
> 
> - tools like [emojipedia](https://www.emojipedia.org/).
> - keyboard shortcut: `Windows key` + `;`
    - [**set up rings**](/product/docs/configure-the-qcd-letter-tool-in-the-dock#defining-the-number-of-rings-and-the-cutout-types): allows to define the number of rings in the letter and the cut-out types based on the ritual frequency.

## Defining the Number of Rings and the Cut-Out Types

![QCD - paramétrage outil lettre 2](https://cdn.document360.io/e61a3dcb-bae0-4a4f-820c-85b0f6ef7f3c/Images/Documentation/QCD%20-%20param%C3%A9trage%20outil%20lettre%202.png)

You need to:

- define the **number of concentric rings** of your letter.

For each ring, you can:

> [!NOTE]
> Note:
> 
> You can use **3** rings at most:
> 
> - outer ring,
> - middle ring,
> - inner ring.
> 
> These rings help to structure and organize the data according to different criteria.
  - modify its name,
  - select ritual frequency (you input your data into QCD every day (daily), every week (weekly), etc.).
- select **the cut-out type** for each ring.

Two types of cut-outs are possible:
  - **Temporal cut-out**: It is based on a ritual frequency (for example: daily, weekly, monthly, etc.).

According to the panel’s history period (which can be monthly, quarterly, or yearly), the letter’s boxes are automatically generated and their labels adjust accordingly.

For example:

> [!NOTE]
> Note:
> 
> For a letter to be usable on a board, its time window and cut-out type have to be compatible with those of the board.
> 
> See the [compatibility matrix](/product/docs/frequency-compatitbility-matrix).
    - On a board with a monthly time window, a daily letter is split into as many boxes as there are days in the month, with labels “1”, “2”, “3”, etc..
    - On an annual board, a semi-annual letter can be split into two boxes, with labels “S1” and “S2”.
    - For a quarterly board, a weekly letter can be split into 4 time windows, with labels like “Wn”, “Wn+1”, etc., depending on the quarter selected for the short term time window
  - **Custom cut-out**: you define the exact number of boxes to include in each ring. Your team can then customize the labels of the boxes directly in the letter's setting.

> [!WARNING]
> Warning:
> 
> If a letter is not compatible with the current board (see the [compatibility matrix](/product/docs/frequency-compatitbility-matrix)), It is represented with a specific symbol (∅).

User with elevated permissions responsible for managing and configuring a specific room. This role includes tasks such as adding or removing boards, managing users' access and permissions within the room, customizing the room’s layout, and standardizing visual management practices. The room administrator ensures that the team uses visual management in accordance with established guidelines and best practices.